Special Events Application

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Special Event Permits 

Organizations and individuals who wish to hold any organized activity (concert, sporting activity, rally, parade, fireworks, arts and crafts show, etc.) involving the use of, or having impact upon public property, public facilities, parks, sidewalks or streets within the city limits, will need to fill out a Special Event Permit Application (below) for review and approval by the Special Events Committee. 

Special Event Permit Applications are only required for events that meet 1 or more of the following criteria:

  • Event has 150 people or more
  • Event has amplified sound
  • Event involves use of, or impact upon public property, public facilities, parks, sidewalks, or streets within city limits
  • Event is generating income from attendees

*if your event does not meet any of the above criteria, please visit our Park Usage Application

Your Application will not be processed until the following are complete: 

  • All of the fields in the application have been filled out
  • You have sent your NON-REFUNDABLE $200 fee to 706 N Missouri Avenue Clearwater, Fl 33755 within 5 business days of submitting application
  • You have attached/emailed a site map along with your application

 

Please correct the field(s) marked in red below:

Special Events Application  

The Chair of the Special Event Committee must receive applications at least 60 calendar days prior to the event, but not more than one year. Your $200 fee must be submitted within 5 Business days of submitting an application to be eligible for review by the committee.  The review process does not begin until the COMPLETED APPLICATION, including all required attachments, has been submitted. 

Submission and acceptance of this application is not to be construed as an approval of your request for a Permit. If any information provided in the application is false or if the application does not comply with the timeframes, deadlines, and requirements the permit may be denied. 

ALL fields below are REQUIRED unless otherwise indicated.

Applicant Information
 *
Applicant Information
Event Information
Event Information
Event Category
 *
Event Category
Event Venue 
 *
Event Venue
Dates and Times
 *
Dates and Times

Site Plan/Route Map

Applicant must provide with the application a legible site plan or map. Hand drawn maps will NOT be accepted. Applications submitted without a site plan will be rejected and returned to the applicant.  

Please attach a clear and legible site plan or map with the following indicated: 

  • North, indicated by directional symbol or arrow
  • An outline of the entire event venue, including the names of all streets or areas that are part of the venue and surrounding area. If the event involves a moving route of any kind, indicate the direction of travel and any and all road closures. 
  • The location and dimensions of any and all physical equipment being placed, including, but not limited to: stages, merchandise vendors, food concessions, food trucks, sponsors, tents, signs, barricades, and portable restrooms, vehicles, picnic areas, firework shoot site, etc. 
  • Indicate 10' wide fire lane clearances in all areas. Areas in front of fire hydrants must remain accessible and free of any obstacles. 
  • Entrances and Exits in areas that are fenced

Site Map Documents 

Is this event open to the public? 

Is this event open to the public?

Is there a fee for admission? 

Is there a fee for admission?

Does your event involve the use of alcoholic beverages?

Does your event involve the use of alcoholic beverages?

Are there musical entertainment features related to your event? 

Are there musical entertainment features related to your event?
If yes, please complete the following and attach a listing of all stage performance schedules.
If yes, please complete the following and attach a listing of all stage performance schedules.

Will there be merchandise vending at your event? 

Will there be merchandise vending at your event?
If yes, please complete the following information and attach a list of all vendors and be sure to indicate vending and electrical needs on your site plan. 
If yes, please complete the following information and attach a list of all vendors and be sure to indicate vending and electrical needs on your site plan.

Will your event include fireworks or other pyrotechnics? 

Will your event include fireworks or other pyrotechnics?

Does your event include food concession and/or preparation areas? 

Please note: Temporary food service for events must meet all State and local guidelines and requirements.

 

Does your event include food concession and/or preparation areas? Please note: Temporary food service for events must meet all State and local guidelines and requirements.

Do you intend to cook food at your event? 

Do you intend to cook food at your event?

If yes, please specify method: 

Please note: there are additional charges for services provided by the city

If yes, please specify method: Please note: there are additional charges for services provided by the city

Do you intend to have food trucks at your event? 

Please note: all trucks need to be inspected by the Fire Marshall prior to the event

Do you intend to have food trucks at your event? Please note: all trucks need to be inspected by the Fire Marshall prior to the event

Do you plan to provide portable rest room facilities at your event? 

Do you plan to provide portable rest room facilities at your event?

Will your event involve the use of a parking and/or shuttle plan? 

Will your event involve the use of a parking and/or shuttle plan?

Will there be live media coverage during the event? 

Will there be live media coverage during the event?

Sanitation & Recycling

You are responsible for leaving the venue clean and clear of debris. Please describe your plan for cleanup and removal of waste recyclable goods and garbage during and after the event. 

*Special Events committee will review and make changes as necessary 

Sanitation & Recycling You are responsible for leaving the venue clean and clear of debris. Please describe your plan for cleanup and removal of waste recyclable goods and garbage during and after the event. *Special Events committee will review and make changes as necessary

Notes:

  1. Alcohol not permitted on City property unless with an approved City sponsored event or indoors at an approved recreation center.
  2. Beach venues- no open flame, no food or beverages sold and no retail sales permitted other than event merchandise.
  3. Events not sponsored by the City may require a Business Tax Receipt ($255.10) prior to the commencement of each promotion.
  4. The City requires organizations/individuals that produce events with more than 50 participants/spectators, to provide liability insurance when they hold events on City of Clearwater properties.  
  5. Other forms of insurance may be required upon reviewing your application. 

 

Applicant Certification (required):

I hereby certify that I have read this application and that all information contained herein is true and correct to the best of my knowledge, information and belief. I agree to comply with all Statutes, County and City Ordinances, and the general instructions stated in this application and the special conditions issued by the City in connection with the approval of the Special Event contemplated herein. I, and the organization on whose behalf I make this application, if any, represent, stipulate, contract and agree that we will, jointly and severally, defend, indemnify, save and hold the City harmless from any and all claims, lawsuits, judgments, and liability for death, personal injury, bodily injury, or property damage arising directly or indirectly from the exercise of the Special Event Permit and performance of the Special Event by Applicant, the organization represented by Applicant, its employees, subcontractors, or assigns, including acknowledges that he/she, together with any organization represented by Applicant, shall be solely responsible by complying with the terms of the Permit. I further understand that failure to comply with any of the provisions specified herein, or the unauthorized modifications of any event parameter, may result in immediate cancellation of this event by City officials. Applicant must be 18 years of age or older.

The non-refundable application processing service fee of $200 must be submitted within 5-business days of submitting your application.

Applicants may pay by mailing a business check (personal checks are no longer accepted), Cashier's Check or Money Order (made out to the City of Clearwater) to the address listed below. Arrangements for credit card (Visa or MasterCard only) payments can be made by contacting the Special Events Office at (727) 562-4800.Please make all checks payable to the City of Clearwater. 

Mail to: 

Attn: Special Events
1160 Seminole Street
Clearwater, FL 33755

Questions/ Concerns: 

Special Events Office 
specialevents@myclearwater.com
727-562-4800

 *
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